IMPORTANT INFORMATION: Please read carefully before booking. In this document, the word “Company” refers to Karma Yatri ( a Trademark of KaYa dreams Tr. LLP).
“Customer” refers to any person who agrees to buy the package and/or any person on whose behalf you agree to purchase the tour and who is listed on the booking Form. All references in this Participation Agreement to, “I”, “you” and/or “my” should be taken as referring to the Traveler.
The word “Tour” refers to the travel service being booked by the Customer.
By submitting your booking you affirm that you have read and accept these terms of service.
How to Book Your Tour
Final Payment
Final payment of the balance due must be made 45 days prior to your trip departure but can be made anytime prior for your convenience. Failure to submit the full balance 45 days from the trip date may result in automatic cancellation and forfeiture of any funds paid.
AIR TICKET PURCHASING
REFUNDS – Should you decide to cancel your trip
RESCHEDULED DATES – Should you decide to shift to a different trip
45 days or more prior to departure – 100% of funds paid are applied to a new trip of your choice within 12 months. Minimum participation policies apply. Price differences may apply for other trips.
FORCED MAJEURE CANCELLATIONS & RESCHEDULED DATES
In circumstances where a cancelation is necessary due to any conditions or event beyond our control including, but not limited to, natural events, pandemics, border restrictions, terrorism, or political instability, we will endeavor to transfer your booking to an alternative departure or trip, or we will offer a trip credit to use towards the balance of any new booking.
If you elect to reschedule to a different trip within 12 months of cancellation, 100% of funds paid will transfer to the new booking.
Any credits or refunds resulting from cancelation for any reason will be less any non-refundable expenses incurred by us. We are not responsible for any additional expenses you may incur as a result of your booking being canceled or changed including, but not limited to, visas, vaccinations, medical expenses, clothing, equipment, testing, quarantine, travel insurance excess or flights.
If you elect not to reschedule, 50% of funds paid will be refunded within 30 days.
TRAVEL INSURANCE
To help defend against loss of any funds paid or for expenses for ground and air travel, we require all guests to secure comprehensive travel insurance. Please select an adventure centric insurance that covers “motorcycling tours” and includes “evacuation by helicopter”
CANCEL FOR ANY REASON COVERAGE
We recommend securing travel insurance policies with Cancel for Any Reason policy protection as it can guard against more than a base plan policy.
VISAS AND ENTRY REQUIREMENTS
All travelers must have a valid passport which includes 6-months of validity beyond the departure date from the selected country. Your passport must also include one free page for the entry visa stamp.
It is each guest’s own responsibility to know and meet the requirements for entry to India/Nepal/Sri Lanka. We recommend that you consult your airline or travel agent, and/or refer to the respective Government website for more information. The Company is not liable for any disruption to trips or any associated costs incurred as a result of you failing to meet the necessary requirements to enter the selected country.
HEALTH, SAFETY AND DISCLOSED ABILITIES
Given where we travel, we recommend every guest visit their doctor for a routine physical. It is up to the individual traveler to assess which vaccinations and medical precautions they need to take. Any recommendations we give should not be construed as medical advice.
Guests on the trips must disclose any physical conditions or health concerns that could impair or prevent their safe participation. If at any time our guides or staff feels a guest’s health presents a safety concern, they may be removed from the trip, but we will ensure their safe and comfortable transfer to a hotel at the port of departure.
MOTORCYCLE RIDER REQUIREMENTS & DAMAGES to MOTORCYCLE
Riders must hold a valid motorcycle license with at least one year of road riding experience.
Minimum age 18 to abide by local law and requirements for an International Drivers Permit.
Riders are responsible for damaged motorcycles, and any third party property damaged as a result of an accident. Minor damages (up to $100) will be waived as regular wear and tear. Anything beyond that sum will be paid by the rider by the end of the trip end. We will supply the rider with receipts for paid repair costs. We also understand accidents happen and will work within each situation for a happy resolution.
REMOVAL FROM AN ADVENTURE
If at any time during a trip we feel you are unable to continue or deemed unsafe for any reason, we reserve the discretion to remove you from the itinerary and will make arrangements for your safe and comfortable return home. Your safety, and enjoyment, is our first priority. Should you become sick or injured, we will work closely with you and your insurance provider to find a mutually satisfactory resolution. We want you to be safe and comfortable. If at any time you would like to exit the trip itinerary, we will ensure your safe trip home with your secured travel resources (flights).
ALCOHOL CONSUMPTION
We ask no alcohol be consumed by motorbike riders while they have the keys in their possession. Once the keys are turned in for the day, participants may enjoy alcohol in moderation. We strongly advise against consuming alcohol on our trips above 10,000 feet.
CONSENT TO FIRST AID
I provide consent, should the need arise, for my guide to administer first aid to me and any minors traveling with me. I fully release, indemnify, and hold harmless the Company from any and all actions, and any and all claims, for damages whatsoever which may hereafter arise as a result of any first aid, treatment in response to a set of signs or symptoms and/or the administration of any medication in response to a medical, implied consent or emergency situation that involves myself or any minors traveling with me.
PHOTOGRAPHS AND FILMING
The Company reserves the right to take photographs and/or videos of me during the trip. I agree the Company may use any such photographs and/or videos for business purposes without payment or other consideration.
TRIP RESERVATION AND DETAILS
My payment of the deposit and/or trip fare and acceptance of this participation agreement constitutes consent to all the provisions of the booking, any associated information provided including the itinerary and the provisions contained in this agreement. The Company provides no warranty, representation or terms and conditions regarding the trip other than those specifically stated in this agreement. I acknowledge that Karma Yatri (KaYa DreamsTr LLP) is the tour operator and that I have no contract or agreement with any other person or company.
ITINERARY CHANGES
In some cases we may deviate from the planned itinerary in response to variables outside of our control or to improve the quality of the trip. Guests are encouraged to understand travel in remote destinations requires flexibility.
ASSUMPTION OF RISK
We travel to remote, undeveloped, and at times uncertain parts of the globe. We cannot protect our guests from all risks relative to food health, disease, or injury by any means. Travel can be dangerous and accidents can and do happen. By sending in your deposit and confirming your participation, you agree to the statement below and understand the risks of travel:
You release, waive, discharge, hold harmless and agree to indemnify Karma Yatri (KaYa DreamsTr LLP) and its agents, licensees, guides and other representatives from all claims, actions or losses for bodily injury, property damage, wrongful death, loss of services, indirect or punitive damages or otherwise which may arise out of or occur during your travel in connection with the tour or any activities conducted in conjunction there within unless caused by the willful negligence or wrongful act of Karma Yatri (KaYa DreamsTr LLP)or its employees; and Regardless of the situation or circumstances giving rise to the claim you waive any claims you have, or may at any time have, against Karma Yatri (KaYa DreamsTr LLP) and its employees and you agree, by accepting the additional inherent dangers and risks associated with the tour, not to make any claim against or seek any compensation from Karma Yatri (KaYa DreamsTr LLP) and its employees in respect of any personal injury, illness or death suffered by you or damage to or loss of property sustained by you as a result of your participation in the tour.
TERMINATION OF AGREEMENTS AND REFUNDS OF ACTIVE SERVICES
Both the Client and ourselves have the right to terminate any Services Agreement for any reason, including the ending of services that are already underway. No refunds shall be offered, where a Service is deemed to have begun and is, for all intents and purposes, underway.
RESOLUTIONS
Any dispute, claim or controversy arising out of or relating to this Agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be referred to laws of Government of India, Mumbai Judiciary, and the language of arbitration will be English.
NOTIFICATION OF CHANGES
The Company reserves the right to change these conditions from time to time as it sees fit and your continued use of the site will signify your acceptance of any adjustment to these terms. If there are any changes to our privacy policy, we will announce that these changes have been made on our home page and on other key pages on our site. If there are any changes in how we use our site customers’ Personally Identifiable Information, notification by e-mail or postal mail will be made to those affected by this change. Any changes to our privacy policy will be posted on our web site 30 days prior to these changes taking place. You are therefore advised to re-read this statement on a regular basis.
These terms and conditions form part of the Agreement between the Client and us.
Your accessing of this website and/or undertaking of a booking or Agreement indicates your understanding, agreement to and acceptance, of the Disclaimer Notice and the full Terms and Conditions contained herein. Your statutory Consumer Rights are unaffected.
By submitting my booking information, deposit, and participating in the trip package, I agree I have read and accept these Terms of Service.
Last Update March 10, 2025
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